Computerized Payroll System Essay

INTRODUCTIONTechnological advances in the bypast few decades perk up greatly increased the competitive nature of the frugal profession world. Companies ask used softwargon, visualizers and the Internet to transform their handicraftes from local places of business to national and global market competitors. Many companies have responded to these changes by automating their business processes and capturing industry-re tardilyd information and using it to their advantage. Technology has likewise forced businesses to remain flexible, adapting their operations to newer and better technological advances. payroll schema is the sum of all pecuniary records of salaries for an employee, wages, bonuses and deductions. In accountancy, payroll refers to the amount paid to employees for services they pull up stakesd during a veritable period of cadence. Because money was involved connection convert their payroll into a computerized to provide accurate result and to finish the lap i n no time. The carry onr is not awargon of the time of admission of the employee because of this, the manager stoolt compute accurately of what time the employee enter.Therefore it is necessary to have an automated timekeeping form. Todays automated timekeeping technology is a sinewy resource for businesses, both large and small. It is designed to offer exceptional comfort station, and to well improve profit margins by reducing the cost of labour. Many companies that be considering an automated timekeeping system atomic number 18 motivated primarily by the convenience it provides. However, what is often overlooked is exactly how much companies save by introduce their employees with an automated solution. An integrated and automated timekeeping approach go away not nevertheless pay for itself year-after-year, but result also return immense savings. It is consequently a great advantage if the proposed computerized payroll system with automated timekeeping is applied. It would greatly help the manager to monitor his employee if on that point are always late and it easily to compute for the net of each employee. Applying the computerized payroll system give knock over much more accurate computation of the pay.1.1Statement of the problem customary ProblemHow to develop a Computerized Payroll System and meterkeeping Monitoring with reproduce Technology for the Municipality of Kawit?Specific ProblemsHow to develop a mental faculty that depart compute the employees salary? The Human Resource Management Officer 4 will compute the salary establish on the timekeeping of the employee. They use MS Excel in computing the salary, even though they use MS Excel they requirement to input all the necessary information require for the computation. It is prone to typographical errors and raft be easily manipulated. How to develop a staff that will generate essential reports? Preparation of reports such as payslip, payroll summary and government reports t hey use MS Word and MS Excel. It is a very tedious process in the part of the accounting personnel and again prone to typographical errors and miscalculations. How to provide a module that will be able to monitor the time in /out of the employee? The brass instrument is currently using Bundy time to monitor the attendance of employees. exclusively it didnt literally track the attendance because it easy for the employee to fake the records.1.2 Overview of the present-day(prenominal) State of the TechnologyPresently, all employee start at 800 AM and ends at 500 PM. The company uses Bundy clock in logging in and out of their employees. From Monday to Friday, at 800 am, the HR collects the time card to project the present headcount of the company. The target of checking is for verification of the employees attendance. The employee should inform the company before 7am in filing absence. The employee must report to his respective supervisor if he is late for information thus it wil l be deducted to his salary. If the employee forgot to log on then the HR will decide what to do to that employee. The HR or Human Resource Management is the one who prepares the salary of the employees. HR also collects the time card from the storage and also checks if the employee time in and time out, afterwards the HR will give the time card to the accountant. The comptroller will compute the salary and deductions then the accountant will give it to the treasurer to prepare the vouchers for each employee and prepares the budget for the salary, and then the treasurer will give it to the Municipal Mayor, the one who will approve the budget psych oppositeapeutic afterwards the HR will ensure the cheque for the withdrawal of the budget.Their cut-off is either 10th and 25th of thecalendar month. After the cut-off period the attendance of the employee resumes, if there will be absences and late for the permanent worker it will be deducted in the vacation ease up while the casual worker if there are absences and late it will be deducted to their salary. If they didnt log-out for a day, it will be considered as under time. For permanent employee it will be deducted to their vacation distribute. For every employee they have 15 vacation and frame leave. In applying vacation leave the employee must file cabinet the request 10 days before the leave. In applying sick leave the employee must provide a medical certificate if he is absent for more than three days while if he is absent for 1 to 3 days he can go back to work without providing a medical certificate.2.1Proposed Research Project2.1.1General ObjectivesTo provide and develop a Computerized Payroll System and Time Keeping with reproduce technology that will improve the current Payroll System and Time Keeping of Municipality of Kawit.2.1.2Specific ObjectivesTo develop a module that will compute the employees salary. The proponents will develop a module that will compute the salary of every employee acc urately based on the integrated timekeeping of the employee. To develop a module that is able to generate essential reports. The proponents will develop a module that will be able to generate reports such as daily time Reports (serves as replacement to the time card), contribution reports based on the record of the employee To provide a module that will be able to monitoring time in /out of the employee. The system will automatically monitor and record the attendance of the employee by fingerprint technology so that the employee must time in/out by themselves distant previously it can fake the records.2.2.3 Scope and Limitations2.2.3.1 ScopeThis study is closely the coverage of the proposed payroll system and timekeeping. It covers the following qualification.File maintenance mental facultyEmployee file module includes all information about the employee such as fingerprint of the employee, work schedule, position, department, and basicinformation. Includes adding, updating and a rchiving employee records Department file module includes the organization department and department code actionsSalary computer science The system will compute salary base on employees attendance and contribution. 13th Month Pay A module for employees that are acceptable for 13th month pay. All employees that will work until the end of the year will receive the 13th month pay. assurance contribution includes the deducted fee for the government agency such as GSIS, PAG-IBIG, Philhealth and deny tax. Employee leave includes the employees leave such as vacation leave, sick leave Employee Loan- includes all employees information such as shipment type, loan amount etc Other Deductions and Earnings a module that includes other deduction and earning such as bonuses or other incentives.ReportsPayslip bind all information about the employees salary and deduction. GSIS Contribution Reports Reports that contains employees summation contribution per month for GSIS. PhilHealth Cont ribution Reports Reports that contains employees total contribution per month for PhilHealth. Pag-big Contribution Reports reports that contains employees total contribution per month for Pag Ibig BIR/Withholding assess Report reports that contains employees total tax for a month. Payroll summary Report -reports that contains information about employees payroll. Daily Time Reports reports that contain the attendance of the employees. Serve as an alternative to the time card of the Bundy Clock Leave form a blank leave form for leave request.System SecurityPassword- for aegis purposes that only the administrator and the HR knows the password. executive director take aim have the full access on the system.HRMO Level can only access the attendance and monitor the leaves and absence of the employee. Accountant Level can only access the transaction and the computation of the employees salary and the one that sets the computation in the option. Audit trail- serves as addition al security thatmeasure all the login activities using the system, it will logged into the table including the username, time, date, and the task done.Timekeepingfingermark Technology module that uses fingerprint technology for timekeeping Numeric Keypad mental faculty Module that uses numeric keypad technology that serves as an alternative if the fingerprint technology having technical problems. Timekeeping Entry module that manually input the employees attendance, it serves as a back-up for the system.Back-up and RecoveryThe system has backup capabilities allowing the user to constitute a backup of the entropybase which will be stored on secondary storage devices. It will also automatically back-up every cut off. If the program file of the payroll system are damage or corrupted there will be a duplicate copy either on the CD or secondary hard disk.LimitationThe study is limit and focused only in the payroll system and the timekeeping monitoring of the organization however it s capability is limited and cannot do the following task Employees are subjected to have only 2 accounts in regards to timekeeping (time-in and time-out). Only employees that work in the municipality building are included in the proposed payroll system. An employee working outback(a) the municipality is not required to time in and time out in the municipality. In case of power failure, the attendance of the employee will record temporarily on a log book until the power come back. The data gathered on the log book will be transferred to the computerized system.Chapter 2Theoretical Framework2.1 IntroductionInformation System (IS) implemented inside an organization for the purpose of improving the effectiveness and efficiency of that organization. Capabilities of the information system and characteristics of the organization, its work systems, its people, and its development andimplementation method actingologies together determine the extent to which that purpose is achieved.Transact ion Processing System (TPS) is a type of information system. Transaction Processing System collects, store, retrieve and modifies data that stored in an information system of an organization. Transaction processing system guarantees immediate action to negotiations made by persons and companies involved. It ensures a smooth flow of transaction, isolating particular transactions that have no credible assurance of the collected datas authenticity A theoretical framework is a collection of interrelated concepts and provides definitions of relationships amid all the variables. Theoretical framework helps searchers to determine problem areas, research questions that need to be addressed and the methodology in which helps to find an answer to the research questions.2.2 Time KeepingTimekeeping is the monitoring of attendance of employee in time A timekeeper is an instrument or person that measures the passage of time in the case of the latter, often with the assistance of a clock or stop watch. In addition, the timekeeper records time, time taken, or time remaining during events such as sports matches. They can then make operational decisions to increase productivity and slue labor costs.2.3 Fingerprint TechnologyFingerprint technology refers to the automated method of verifying a match between two human fingerprints. Fingerprints are one of many forms of biometrics used to identify individuals and verify their identity.2.4 Payroll SystemA computerized payroll calculates and tracks employee salaries, wages, bonuses, tax withholdings, and deductions. It prints employee pay checks, provides reports to better manage employee pay records, and generates complete weekly, monthly, quarterly, and annual payroll tax-related forms and reports. It is also used in automating and providing timely and accurate payroll processing for all types of employees. The computerized payroll is designed to process all types of payroll transactions for the purpose of computing and stipendi ary employees hence, computerization makes generatingpayroll a much simpler and quicker process than if try to perform these duties manually.